NOTICE OF SPECIAL GENERAL MEETING FOR PCAQ METROPOLITAN ZONE 1.

Notice is hereby given that the Management Committee for PCAQ Metropolitan Zone One has called for a Special General Meeting to be held prior to our next monthly meeting at 8 PM on Monday 29 October 2018. The purpose of the meeting is to vote on a change to the Constitution.

Notice of motion to change Constitution article 12 sub section 1 from:

12“MEMBERSHIP OF THE MANAGEMENT COMMITTEE

  • The Management Committee of the Association shall be elected from the delegates of the members and shall consist of a President, two (2) Vice-Presidents, Secretary, Treasurer, Publicity Officer and the Chief Instructor and such number of other members as the delegates of members of the Association at any general meeting may from time to time elect or appoint.

To be:

  • MEMBERSHIP OF THE MANAGEMENT COMMITTEE
  • The Management Committee of the Association shall be elected from the delegates of the members and shall consist of a President, two (2) Vice-Presidents, Secretary, Treasurer and the Chief Instructor and such number of other members as the delegates of members of the Association at any general meeting may from time to time elect or appoint.

The change reduces the membership of the Management committee by one, by eliminating the position of publicity Officer. The functions of publicity officer change from time to time depending on who occupies that position at any given time.

The Management committee spent some time over the past 12 months considering what functions are needed and came to the conclusion that the role would best be served by two people. One to organised fundraising and sponsorship, and the second to publicise to our members and to the broader community what we are doing here in pony club and in particular at Zone 1. It was felt that these positions would better able to be filled in a non-executive role. This does not preclude either or both of these positions being appointed to the Management committee if it is felt appropriate.

Following the special general meeting our normal meeting will proceed.